Development and Operations Coordinator

This job description is intended to convey information essential to understand the scope of the position. It is not intended to be an exhaustive list of skills, efforts, duties, or responsibilities associated with the position.

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The Ballot Initiative Strategy Center (BISC) is seeking to hire a full-time motivated and proactive Development and Operations Coordinator to support the Development and Operations teams, assisting the Development Director and Director of Operations and Finance. The ideal candidate will have at least one year of experience in a development, operations or finance role and background working with systems and databases especially CRMs, preferably in a non-profit setting. Over the past few years, BISC has grown significantly, and this position plays a critical role in supporting the organization’s continuity and growth as outlined in the strategic framework.

The ideal candidate will have at least one year of working on development and operations teams especially in the progressive and social justice movements as well as experience working across teams. This person will understand the important connection between development and program work and work closely with the operations and finance team. Must be organized, self-motivated, exercise sound judgment and discretion, and be an excellent communicator. This is a full-time position that reports to the Director of Operations and Finance.

Location: The location for this position is flexible in the US; however, BISC headquarters is located in Washington, DC, and is the preferred location. This position will require occasional travel to the D.C. office, staff retreats, and BISC’s annual Road Ahead conference.

Responsibilities include included but not limited to:


  • Taking ownership of the maintenance of funder data; partnering with other staff to manage and maintain the organizational database
  • Maintaining our foundation grant records and deliverables in the CRM and in the Google Drive
  • Processing incoming gifts and issuing invoices in collaboration with Operations Manager
  • Assisting in narrative and financial reporting for funders
  • Strengthening funder relationships by preparing and sending donor acknowledgments
  • Supporting funder events as well as funder and sponsor engagement at our annual Road Ahead conference; coordinating across development/communications teams, supporting logistical alignment, preparing digital assets, etc.
  • Supporting Development Director and Development Manager on various projects


  • Provides general administrative support to BISC team members as needed;
  • Coordinates day-to-day general office administration
  • Supports Director of Operations and Finance on various projects;


  • Supports the Accounts Payable system to ensure invoices are paid in a timely fashion;
  • Works closely with BISC accountant on financial reconciliation
  • Assists in the reconciliation of  corporate credit cards and processes staff reimbursements;
  • Assists with planning and organizing BISC organization-wide events such as DC staff events and staff retreats;

Additional responsibilities:

  • Aid in implementation of BISC’s 5-year strategic plan focused on changing culture, centering directly impacted communities, capacity building, convening, and internal continuity and growth;
  • Represent BISC by attending meetings and convenings of stakeholders and partners;
  • Work with organizational leaders to deepen BISC’s racial equity work, both internally and in the field;
  • Support other BISC and BISC Foundation projects and activities as needed; and
  • Assist with the planning and execution of BISC’s annual conference.


  • At least one year of experience of working with organizational administration and systems preferred;
  • Excellent verbal, written and interpersonal communication skills
  • Demonstrated attention to detail and follow-through on job responsibilities
  • Sound judgment and discretion
  • Strong organizational and project management skills, including, an ability to balance competing priorities, complex situations, and tight deadlines
  • Ability to work independently on assigned tasks as well as to accept direction on given assignments
  • Intermediate to advanced mastery of Microsoft Office and Google Suite including Word, Excel and PowerPoint
  • Experience working with content relationship management (CRM) systems and donor databases, EveryAction preferred; and
  • Strong organizational skills and accuracy, attention to detail and ability to multi-task with efficiency and accuracy

We seek candidates who are:

  • Collaborative: You know that building true partnerships takes time, trust, and transparency. You understand the complexities of coalition work, including the inherent race, power and privilege dynamics often present, and are able to address them. You also are collaborative with your co-workers: willingly sharing information and tasks to get a job done.
  • Results and evaluation driven: You show relentless commitment to meeting a high bar and a history of getting things done even in the face of obstacles. You are receptive to feedback and know that evaluating and re-adjusting is critical to long term learning.
  • Organized and flexible: You have a plan, but you can quickly adapt when needed. And you understand the plan is better when you collaborate with those around you.
  • Effective interpersonal skills: You have a proven ability to communicate effectively with different personalities to move projects forward.
  • Strong time management skills: You can balance many projects at once and prioritize accordingly.
  • Movement Focused: You have a demonstrated commitment to social, economic, and racial justice.

Notice of Exempt Position:

This is a full-time position and in accordance with the provisions of Federal and DC wage and hour laws, this position is classified as Exempt, which means that you will not be eligible for overtime for hours worked in excess of forty (40) during a work week.

Salary & Benefits:

  • 100% Medical insurance for family paid for by employer
  • Dental insurance
  • Life and Accidental Death and Dismemberment coverage
  • Generous Vacation leave
  • Sick leave
  • Generous 401(k) and employer matching pension contribution
  • Salary range $53,000 to $58,000, commensurate with experience

To apply: Submit a cover letter and resume through BambooHR. Applicants will be considered on a rolling basis until the position is filled.

About BISC:

BISC’s mission is to strengthen democracy by implementing a national progressive strategy for ballot measures rooted in building state-based power.

The Ballot Initiative Strategy Center (BISC), a 501(c)(4) organization, is the only progressive organization that works across many policy, organizing, and political organizations, with local, state, and national leaders to analyze and support the ballot measure landscape.

We believe direct democracy can be a tool for liberation. We leverage ballot measures across the United States as part of a larger movement to strengthen democracy, center people of color, queer, low-income, immigrant, indigenous and other marginalized communities, move towards racial equity, build and transform power, and galvanize a new progressive base. In February 2020, we launched our strategic framework to help move towards our vision of building a world where all people are fully liberated, live with dignity and thrive so that equity and justice prevail.

We lead by supporting the use of ballot measures as a tool for transformational impact, not just in a measure’s outcomes, but at every stage of the ballot measure process—from policy development, signature gathering, civic engagement, the campaign itself, implementation and beyond. We believe in movement building and empowerment, bringing communities into the work and leaving lasting infrastructure for continued social change.

We know that success is not just defined by getting 50% + 1 of the vote. If we are serious about building a more equitable world, we also must consider who is driving the change and whether it will have a transformational impact on the people and communities who have been pushed to the margins for too long.

We achieve impact through training the field and developing leaders, convening state and national leaders and funders in a co-created strategy that results in transformative wins, leading innovative research and providing assistance to support ballot measures as a tool to build long term power.

BISC’s Racial Equity Stance:

At the Ballot Initiative Strategy Center, we work to transform our country into one that is equitable and just. In our work, we strive to challenge structural racism, and center the people most impacted. BISC works with commitment to racial equity inside our organization in our operations and management processes, and externally through our research, training and organizing work with ballot-measure campaigns, partners and funders.

EEO Policy:

BISC follows an Equal Employment Opportunity Policy and employs personnel without regard to race, color, religion, national origin, sex, age (40 or older), marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities (including pregnancy), matriculation, genetic information, disability status, military service, protected veteran status, or any other characteristic protected by federal, state or local laws.

This policy applies to employment, internships, internal promotions, training, opportunities for advancement, dismissals, relationships with vendors, use of contractors and consultants, and in dealing with the general public.